Conventions: SAR

MARCH 29 – 30, 2019

Springtime is such a beautiful time in the Historic City of Williamsburg, Virginia. Please plan to join the members of the Virginia Federation of Garden Clubs, Inc. for the South Atlantic Region 2019 Convention at the DoubleTree by Hilton Hotel. Our members are planning wonderful programs, beautiful designs, shopping, and of course time for the business necessary for the organization.

Thursday, March 28th is a pre-convention day and we have afternoon programs by Shelley Fones “The Gardening Angel” and Tommy White “Alton’s Keep Wild Bird Rescue” with some of his rescued birds. So, come early to give yourself time to enjoy these presentations. There will also be a dinner Thursday evening with David Roos’ program “Spring is Time to Clean Gardens”.

The official opening of the convention is Friday morning and David Pippin and Al Brockwell, The Dueling Designers, will entertain you at the luncheon. Afternoon programs will include Les Parks of the Norfolk Botanical Garden and Sharon McGukin of Smithers Oasis Floral Products will let us know about their products. This evening a program on “Cottage Gardens” will be given by Gordon Chappell, retired from Colonial Williamsburg and so knowledgeable. The Director and Alternate Director for 2019 – 2021 will be installed in the evening.

Saturday, March 30, 2019 will conclude the convention with Brunch and the Awards Program where members are recognized for all of the outstanding work they do in their Garden Clubs. Please plan to attend the Fifty-eighth South Atlantic Region Annual Convention and celebrate with us.

For the first time the Virginia Federation of Garden Clubs, Inc. annual convention will follow the SAR Convention. Please plan to spend a few extra days in beautiful Williamsburg and attend the VFGC Convention. There will be registration forms on the website –  Room rates are the same and there will still be shopping and wonderful programs.

MARCH 29-30, 2019
Fifty-eighth Annual Convention
“The Beauty of Nature: Protect, Preserve, Enjoy”
DoubleTree by Hilton Hotel
50 Kingsmill Road, Williamsburg, VA 23185

Registration: Please complete form, make check payable to “SAR 2019 Convention” and mail both to Claudia H. Cosby, 3015 Mount Hill Drive, Midlothian, VA 23113-3923. For info:      Postmark by February 25, 2019 for On Time Registration.

Last Name_______________First______________Middle Initial______



Phone__________________E-mail address________________________

Please check ___if we may email your acknowledgement.

Check ALL that apply:
( ) NGC Officer ( ) SAR Director ( ) SAR Officer
( ) NGC Chairman ( ) Former SAR Director ( ) SAR Chairman
( ) NGC Life Member ( ) SAR Life Member ( ) State President
( ) Club President ( ) Club Member ( ) Elected Delegate ( ) Guest ( ) Spouse

Please mark the plan of your choice:
(Full convention includes: Registration, Thursday Banquet, Friday Lunch and Banquet, Saturday Breakfast)

Full Convention – Non-Virginia Members $190.00____
Full Convention Virginia Members $185.00____
Full Convention Spouses $180.00____
Thursday Luncheon-Former SAR Directors, Finance & Executive Committee $ 35.00____
Thursday Banquet and Program $ 50.00____
Friday Luncheon and Design Program $ 35.00____
Friday Banquet and Program $ 55.00____
Saturday Breakfast and Awards Program $ 25.00____
Part Time Registration $ 25.00____
Additional Late Registration Fee – After February 25, 2019 $ 25.00____

Please indicate special dietary requirements:
Diabetic_____ Heart_____ Vegetarian_____ Gluten_____

No Refunds after March 10, 2019

Hotel Reservations:
DoubleTree by Hilton, 50 Kingsmill Road, Williamsburg, VA 23185
Call: 1-800-222-8733 & reference group name:
South Atlantic Region Associations 2019 or Code: SAG
Room rate is $119.00 for standard room or $139.00 for suite rooms, plus taxes and $2.00 fee. Note: Hotel cut-off date is February 26th, 2019.  Wednesday, March 27, 2019 Early Arrivals –must register early as there is a limited block of rooms

Thursday, March 28, 2019
8:00 am – Noon Exhibit Room Setup Conference Rooms A & B
8:00 am – 5:00 pm Registration Conference Lobby Desk
8:00 am – 6:00 pm Flower Room Open Executive Board Room
10:00 am – 11:00 am Finance Comm. Meeting Conference Room 5
11:00 am – Noon Executive Comm. Meeting Conference Room 5
Noon Exhibit Room Opens Conference Rooms A & B
Noon – 1:30 pm Luncheon – Executive Committee and Former Directors Private Dining Room
2:00 pm – 3:00 pm Program – Shelley Fones “The Gardening Angel” Auditorium
3:30 pm – 4:30 pm Program – Tommy White Alton’s Keep Wild Bird Rescue Auditorium
6:00 pm – 7:00 pm Social Time Conference Lobby Area
7:00 pm – 10:00 pm Dinner & Program Harrison David Roos –“Spring Is Time To Clean Gardens”

Friday, March 29, 2019
8:00 am – 5:00 pm Flower Room Open Executive Board Room
8:00 am – 5:00 pm Registration Open Conference Lobby Desk
8:00 am – 5:00 pm Exhibit Room Open Conference Rooms A & B
9:00 am – Noon Official opening of Convention Auditorium
12:15 pm -2:30 pm Luncheon & Program Harrison   The Dueling Designers
3:00 pm – 4:00 pm Program: Les Parks Auditorium
4:15 pm – 5:15 pm Program: Oasis Products Auditorium
6:00 pm – 7:00 pm Social Time Conference Lobby
7:00 pm – 10:00 pm Dinner & Program Harrison  Gordon Chappell “Cottage Gardens
Installation of 2019 – 2021 Director & Alternate Director

Saturday, March 30, 2019
8:00 am – 9:00 am Registration Open Conference Lobby Desk
9:00 am – 11:00 amBrunch – Awards Program Adams Room  Convention Closes
11:00 am – Noon SAR 2019 – 2021 Board Meeting Center Lounge