Conventions: WVGC

West Virginia Garden Club Incorporated
89th Annual Convention Registration
Hosted By Shenandoah-Potomac District
“Spring Time in the Shenandoah”
March 21, 22 and 23, 2019
Holiday Inn
301 Foxcroft Avenue

Martinsburg, WV 25401

All hotel reservations should be made directly with the Holiday Inn, located at 301 Foxcroft Avenue, Martinsburg, WV, by calling 304-267-5500 requesting the Group Code SDG. Room rates are $104 plus tax for a single/double room, or $124 plus tax for a king suite. Reservations must be made on or before February 28, 2019, to receive our rate.

Please complete this registration form and returned with your check which is made payable to: WVGCI 2019 Convention. Mail form and check to: Debbie Lowman, 164 Blossom Drive, Martinsburg, WV 25405.  If you have any questions, please call Debbie Lowman (301-471-5852).


Mailing Address:____________________________________________

City: ______________________ State ______ Zip Code _________

E-Mail: ______________________________Phone # ________________

Garden Club:_________________________________________________

District: __________________________________________________

May we confirm your reservation via e-mail _______Yes _______No

Are you staying at the Holiday Inn Yes ___ No ___

Arrival Date _______ Departure Date ________

Roommate (s): _____________________________________________

Please check all that are currently applicable:

____ National Office ____ National Chairman
____National Life Member ____ SAR Director
____ Past SAR Director ____ SAR Chairman
____ SAR Life Member ____ State President
____Past State President
____ State Officer ___ State Chairman
____District Director or Assistant
____ State Life Member ____ Flower Show Judge
____ Environmental Consultant ____ Landscape Design Consultant
____ Gardening Studies Consultant ____ Council President
____ Club President ____ Club Member ____ Guest ____ Spouse

Children’s Garden Tour” This will be an ongoing tour. Only 25 people can get on the shuttle at one time. The shuttle will take you to and from the garden. Continuous tours. If weather prohibits going to the garden. A slide show will be shown instead. You will be given a ticket with the time and group you are in. You will be walking throughout the garden.

_______1:00-3:00 (Please check if you would like to tour the Children’s Garden.

Workshops: Please indicate workshops you wish to attend. Times are tentative:

“Fall and Winter Containers” Presented by the NGC President.
3:00-3:45________ 4:00-4:45_______

“Gardening for Birds”
3:00-3:45________ 4:00-4:45_______

Please check the meals you will be attending:


_______ Thursday, March 21 – Board Dinner $30.00 _______

_______ Friday, March 22 – Luncheon $20.00 _______

_______ Friday, March 22 – Banquet $40.00 _______

_______ Saturday, March 23 – Award Breakfast $20.00 _______

_______ Men’s Excursion, Friday, March 22 $25.00 _______

Convention Registration Fee, if paid by March 1, 2019 $30.00 _______

Convention Registration Fee, if paid after March 1, 2019 $40.00 _______

Convention Registration Fee for One Day $15.00 _______

Day you will be attending: ____________________

Convention Registration Fee for Guest or Spouse $10.00 _______

Total Money included: $ _______

Meal Selection:

Thursday, March 21st – Board Dinner: Buffet

Friday, March 22nd – Continental Breakfast: Coffee, Juice, Water, Doughnuts & Pastries
Seasonal Fruit (complimentary)

Friday, March 22nd – Lunch: Medley of Salads (chicken and tuna salads, cottage cheese, assortment of fresh seasonal fruit served with a banana muffin and cream cheese, broccoli cheese soup, dessert and Beverages)

Friday, March 22nd – Banquet:
_______ Grilled Chicken Chesapeake topped with lump crabmeat and finished with an old bay  cream sauce

_______ Filet of Beef Tenderloin, 6 ounce

_______ Vegetarian (pasta primavera)

Any dietary restrictions or allegeries: ______________________________

All dinner entrées include: Garden salad, starch, vegetable, roll and butter, dessert, coffee, tea, and ice tea.   Dessert will be served at the reception after dinner.

Saturday, March 23rd – Awards Banquet: Buffet with fresh fruit, soft scrambled eggs, breakfast potatoes, sausage, bacon, biscuits, breakfast pastries, coffee, tea, juice


CLICK  FOR  FORM  convention registration form


Tentative Schedule

Thursday, March 21st
12:00 – 2:00 pm Finance Meeting
2:00 – 5:00 pm Registration Desk Open
2:00 – 5:30 pm Display Set up
2:00 – 3:00 pm District Directors and Assistants
2:00 – 3:00 pm Past WVGC President
3:00 – 4:30 pm Executive Committee
5:00 – 6:00 pm Board Meeting
6:30 pm Board Dinner – Purple Iris

Friday, March 22nd
7:30 am – 8:30 am Continental Breakfast
7:30 am – 5:00 pm Registration Desk Open
8:00 am – 5:00 pm Vendors, 50/50 and Jewelry Chances
8:00 am Men’s Excursion
8:30 am – 10:30 am Convention Opens – Business Meeting (All Club Members)
11:00 am – 1:00 pm Lunch
1:00 pm – 3:00 pm Children’s Garden Tours
3:00 pm – 3:45 pm Workshops
4:00 pm – 4:45 pm Workshops
5:00 pm – 5:30 pm Photos of New Officers and District Directors
5:30 pm – 6:00 pm Line up for Promenade of Presidents
6:00 pm – 8:00 pm Banquet
8:00 pm – 9:00 pm Reception honoring New WVGC President and NGC President

Saturday, March 23rd
7:30 am – 8:00 am Registration Desk Open
8:00 am – 10:00 am Awards Breakfast
10:30 am – 11:30 am New Board Meeting
11:30 am – 12:30 pm New District Directors Meeting


The Gateway Garden Club will be providing a walking tour of their award winning Children’s Garden. Terri Michael and Judy Heck along with other Gateway Garden Club members will be hosting this walking guided tour. These ladies will explain the various niches and their purpose in teaching visiting children.
You will be transported from the Holiday Inn Hotel to the garden via a heated trolley if weather permits. If the weather is not suitable to be outdoors a slide show will be shown at the Holiday Inn. There will be no charge for this tour.

An excursion for the men that attend the 2019 West Virginia Garden Club Convention on Friday morning. The men will be touring, by van, to the Antietam Battlefield. There will be a short orientation film presented before the tour at the visitor’s center. This tour will provide lots of informative information about the Battlefield. There will be several important sights that you will visit. After the tour a delicious lunch will be served at the famous Bavarian Inn in Shepherdstown, West Virginia. The cost for the tour and lunch will be $25 per person. There is a limit of 15 men on this tour.

This workshop will be on designing and creating a garden for attracting birds. You will told about the parts of a good bird friendly garden and discuss best plants, water, feeders and preparing for predators. The highlight of this workshop will be the gardening for hummingbirds and interaction with lawns and meadows.

Our designer is well known for the beautiful award winning designs that he creates. He continues to keep up-to-date with all new designs around the world. He does flowers for weddings, parties, businesses, and many other occasions. Anthony is well known to all of the garden clubs in Berkeley and Jefferson. He has been very generous for our meetings in donating his designs to be raffled off for our clubs and District meetings to help and support us.

A demonstration of a container for a creative holiday (Halloween, Thanksgiving and Christmas). You will be shown items that you never imagined transformed into one-of-a-kind containers that will set a holiday mood. Learn how fall and winter containers can also provide make ahead holiday decoration for inside and outdoor containers that can capture natural elements or inspire holiday elegance.

Leave a Comment